The annual work Christmas party is a chance to celebrate the year's successes, but for employers, it carries potential pitfalls that extend beyond the festivities. Bira Legal partner Worknest has provided essential guidance to help members avoid HR disasters during the festive season.
Eight tips for avoiding HR disasters at your next Christmas do
1. Inclusive Invitations:
Extend invitations to all staff members, including those on leave or working remotely. Avoid pressuring attendance and be considerate of diverse circumstances, such as childcare responsibilities or religious preferences. Ensure partner invitations are inclusive and non-discriminatory.
2. Accommodate Everyone:
Consider inclusivity when planning events. Opt for lunchtime celebrations, offer alcohol-free options, and frame the event as a year-end celebration to be more inclusive. Check venues for dietary options, accessibility, and suitability for all ages.
3. Clean and Inclusive Entertainment:
Vet entertainment choices for appropriateness. Brief entertainers on sensitive topics to prevent offensive content. Avoid content that could be legally questionable, ensuring a comfortable and inclusive atmosphere.
4. Clear Communication:
Circulate a memo outlining expected behaviour at the party. Clearly state consequences for misconduct, referencing relevant policies on bullying, harassment, and social media. Set expectations in advance to avoid misunderstandings.
5. Alcohol Awareness:
Monitor alcohol consumption to prevent issues. Limit free drinks, encourage responsible management behaviour, and remind employees of alcohol policies. Clearly communicate consequences for drunk or disorderly behaviour.
6. Disciplinary Precautions:
Prevent disciplinary situations by reminding employees of acceptable conduct before the event. Be vigilant during the party to address issues promptly. Avoid disciplining employees at the event; handle matters back in the workplace.
7. Safe Travel Arrangements:
Prompt employees to plan travel ahead of time. Encourage alternative transportation methods and consider providing taxis for safety. Enforce a strict no drinking and driving policy to ensure staff get home safely.
8. Pay-Related Discussions:
Discourage discussions about salary or promotions during the party. Due to the sensitive nature of these topics, save such conversations for the workplace to avoid making promises that can't be kept and prevent potential conflicts among colleagues.
Worknest and Bira encourage employers to adopt these proactive measures, ensuring a harmonious and HR-friendly Christmas celebration. By prioritising inclusivity, clear communication, and responsible behaviour, employers can create a festive atmosphere that everyone can enjoy without the fear of HR repercussions.
Bira members can access a range of information and guidance on all kinds of legal, HR and training topics via our Bira Legal portal here.